• Office Manager

    Job Locations US-UT-Salt Lake City
    Requisition ID
    2018-4750
    Category
    Management
    Position Type
    Regular Full-Time
    Property Name
    No Property
  • Opportunity Starts Here:

    Since opening in 2000, the culture at Alliance has been one with an entrepreneurial spirit that consistently pushes the evolution of the multifamily industry. As a result, we’ve revolutionized the apartment living experience and continue to be recognized for delivering world-class services and exceptional customer experiences. And that’s really why we are here in the first place – to build homes, lifestyles, and opportunities for those who call Alliance home. It’s this mission that propels us forward each day, motivating us to craft work environments that are engaging, empowering, and dedicated to professional advancement.

     

     

    If you’re looking for a fast-pace, ever-evolving career that rewards grit and perseverance, you’ve come to the right place. Welcome home.

     

     

    What You’ll Do:

    • Coordinate travel schedules
    • Coordinate meetings and schedules
    • Draft and coordinate documents, contracts, and other administrative paperwork
    • Complete regular reports
    • Participate in company training classes and required meetings.
    • Respond to inquiries as is appropriate
    • Maintain, organize and update files and reports
    • Any other job duty, as assigned by Vice President
    • Answer incoming phone calls in a positive, professional manner
    • Ensure front office and conference room is maintained in top form so that guests and visitors feel welcomed and that the environment is professional
    • Open office for business at 8:00 a.m.; close office at 5:00 p.m.
    • Coordinate supplies for the corporate office
    • Ensure that equipment is maintained and in operable condition
    • Manage the communications and computer systems
    • Distribute incoming mail
    • Assist with new hire documentation
    • Maintain accurate lists of all computer equipment, digital cameras, cell phones, printers, fax machines, etc. located in all regional and home offices
    • Serve as a liaison for the Draper corporate office in communications with other Alliance Residential Company offices and apartment communities
    • Provide customer service for Alliance residents by handling customer service phone calls, follow-up, and problem resolution
    • Coordinate and assist with company functions, e.g., holiday events, training meetings, and regional events
    • Conduct research and complete company reports, e.g., market surveys, on-site reports and assistance, etc.
    • Assist with property takeovers through coordination of required documents, manuals, reports, and forms
    • Other duties as assigned

    What You’ll Need to Succeed:

    • Excellent software skills, including Excel, Word and PowerPoint
    • Exemplary customer service and excellent communication skills, both in-person and over the phone
    • Strategic thinking and organization skills
    • High degree of confidentiality and trustworthiness
    • Attention to detail and follow-up skills
    • Positive, helpful attitude
    • Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients
    • Previous experience as an Administrative Assistant 
    • Some overtime might be required
    • Some travel might be required
    • Some weekends might be required
    • Formal education preferred
    • Property Management Industry Experience helpful but not required

    What You’ll Receive:

     

     

    • Professional and upbeat work environment
    • Competitive compensation
    • Paid training and professional development opportunities
    • Generous paid time off including vacation, sick, birthday and volunteer time
    • Medical, dental and vision coverage
    • 401k program with Company match
    • Housing discounts (When available)
    • Flexible hours
    • Company-paid life insurance
    • Short and long term disability coverage
    • Team building events
    • Associate wellness program
    • Regional and National Award programs
    • Associate referral program

     

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